Purchasing Technician II - Oahu

PURCHASING TECHNICIAN II - OAHU Salary See Position Description Location Island of Oahu Job Type Various Job Number 26-0214 Department Various Opening Date 05/30/2026 Closing Date Continuous Description Benefits Questions Recruitment Information Recruitment Number 26-0214 The immediate vacancy is with the Department of Human Services. Salary: $3,900 to $4,933 per month (SR-13, Step C to I). Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website. Duties Summary This class includes positions whose major responsibilities are in performing or supervising the purchasing for an agency or facility through informal means and who also provide technical support in purchasing. The work requires the application of a substantive knowledge of purchasing laws, regulations, policies and procedures and a practical knowledge of common business methods, terms and practices. Certain positions at the higher level may carry out formal purchasing for routine items. Purchasing Technician II: Purchases a wide variety of goods, equipment, supplies, materials, etc., for an organization independently where the nature of purchases made requires substantial use of written requests for quotations or the preparation of specifications for routine formally advertised purchases; and/or supervises and participates in purchasing work as described at the next lower level; and performs other related duties as assigned. Minimum Qualification Requirements To qualify, you must meet all of the following requirements: LEGAL AUTHORIZATION TO WORK : The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. Basic Experience Requirement: Work experience which demonstrated the ability to read, comprehend and apply written directions, and perform basic arithmetic computations, including percentages. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis, but not necessarily on a full-time normal work basis. This requirement may also be met by graduation from high school, or equivalent. General Experience: TWO (2) YEARS of responsible work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrated knowledge/experience as described under A or B below or a combination of both: A. Experience which demonstrated the possession and application of a good working knowledge of governmental purchasing methods, laws, regulations, policies, procedures and requirements. Examples of qualifying experience include account clerical or pre-audit work which involved the examination of documents supporting governmental purchases (e.g., authorizations for purchases, requisitions, invoices, purchase orders, contracts, statewide central purchasing lists, etc.) for validity and accuracy and to ensure that proper procedures were followed and the preparation or review and approval of vouchers authorizing payments. B. Experience preparing and submitting requisitions for purchasing where the work involved all aspects of the following: (1) gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors, (2) obtaining information regarding prices and/or obtaining quotations, (3) writing up the requisition for submittal for purchasing, and (4) which demonstrated an understanding of purchasing policies, procedures and requirements. Specialized Experience: Purchasing Technician II: ONE (1) YEAR of responsible work experience in the purchasing of supplies, materials and equipment and/or services which demonstrated a knowledge of the methods and procedures of purchasing and which provided familiarity with regular business and trade practices in buying and selling such as selling terms and conditions, discounts, delivery scheduling and packing and packaging practices, various commercial sources of supply and comparative prices for a variety of goods and/or services. The experience must further have demonstrated the ability to use purchasing reference materials and to work effectively with requestors in clarifying and identifying the nature of goods and/or services required and with vendors to explain and clarify purchasing requirements and practices and to solve problems. Non-Qualifying Experience: Experience in the requisitioning of goods which did not involve information-gathering and writing as described under General Experience, above, is not qualifying. Experience in the authorization or review of payroll claims is not qualifying. Supervisory Aptitude: For some Purchasing Technician II positions, applicants must possess Supervisory Aptitude which is the demonstration of an aptitude for the performance of supervisory duties. Supervisory Aptitude may be demonstrated through completion of regular or special assignments involving responsibility for some supervisory functions; by serving as a group or team leader; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor stating the possession of interpersonal skill indicative of supervisory potential. Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply. The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE . 01571:091012:03:KI Other Information The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call ... for assistance. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application. CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance The State provides a free life insurance policy for employees. Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions. Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available. Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security As an employer, the State also contributes to an employee's social security account. Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch. Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees. Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state. Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations. Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance. The State of Hawaii is an Equal Opportunity Employer Revised 01/13 01 RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation. What led you to explore career opportunities with the State of Hawaii? State Recruiting Office Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office) Job Fairs Consolidated Theatres TheBus Shopping Mall Advertisements Print Advertisements Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.) Army Partnership for Youth Success (PaYS) SkillBridge Program LinkedIn Facebook, Twitter, Instagram, etc. Governmentjobs.com Internships Other 02 EMPLOYMENT STATUS SURVEY #1 Completion of this survey is mandatory. You must select one option. This information will assist us with our recruiting efforts. We appreciate your cooperation. Which of the following reflects your current employment status? Currently working in the private sector Currently working for a non-profit organization Currently working for the federal government Currently working for the State of Hawaii Currently working for another State Currently working for a local county agency (e.g., Maui County, City and County of Honolulu) Recent Graduate (e.g., high school or college) Currently unemployed for the past six months or more Recently laid off in the past six months (if you select this option, please indicate the employer in the next question). Other (if you select this option, please explain in the next question) 03 EMPLOYMENT STATUS SURVEY #2 Completion of this survey is mandatory. This information will assist us with our recruiting efforts. We appreciate your cooperation. If you selected recently laid off in response to Employment Status Survey #1, please indicate the name of the employer from which you were laid off. If you selected other in response to Employment Status Survey #1, please explain. if these two options do not apply to you, please indicate "N/A." 04 APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS. The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or your receiving a lower score. Do not submit a resume in lieu of completing the Supplemental Questions. You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number. Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office via email, fax or USPS as soon as possible. Our mailing address is: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number. I acknowledge that I have read, understand and agree to all of the above. 05 APPLICANT'S ACKNOWLEDGMENT (Continued) Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be prorated. Example: Twelve months of experience at 20 hours/week will be prorated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years. I acknowledge that I have read, understand, and agree to all of the above. 06 APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details) The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement. I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement. 07 GENERAL EXPERIENCE REQUIREMENT How many years of work experience which demonstrated the ability to request information from others and to explain procedural requirements orally and in writing, and which demonstrated knowledge/experience as described in the Minimum Qualification Requirements, General experience do you possess? No experience Less than 1 year of experience 1 year to less than 1 1/2 years of experience 1 1/2 years to less than 2 years of experience 2 years or more of experience 08 If you answered "No Experience" to the question above, Indicate N/A below. If you possess the required experience, identify each experience you would like us to consider and provide the following information. All employers listed below must also be listed on your application. Any information you submit may be verified. Treat each change in employer or position separately. The information for each employer should include: A. Name of employer, dates of employment, and your job title. B. Describe this employer. What kinds of services did it provide and to whom? Describe clientele. C. In which department did you work? What was the primary function and major duties and responsibilities of your position? D. Describe your duties, if any with this employer, as it addresses each of the following Options. Include a detailed description of your duties and relevant examples. If none, so state. Option A. Experience which demonstrated a good working knowledge of government purchasing methods, laws, regulations and policies. Option B. Experience in preparing and submitting requisitions for purchasing, which included: 1) gathering product information 2) obtaining pricing information and/ or obtaining quotes 3) writing up requisitions, and 4) which demonstrated an understanding of purchasing policies, procedures, and requirements. E. How did you gain your purchasing knowledge and skills? F. Did this employer have a separate accounting or purchasing office(r) which had official authority for approving purchases? If yes, what was the relationship of your position to this entity? G. Did you have signature authority for purchases? Explain. H. How did your duties and authority differ from those of your supervisor? 09 SPECIALIZED EXPERIENCE REQUIREMENT How many years of progressively responsible purchasing work experience as stated in the Minimum Qualification Requirements, Specialized Experience do you possess? No Experience Less than 6 months of experience 6 months to less than 1 year of Experience 1 year or more of experience. 10 SPECIALIZED EXPERIENCE If you answered "No Experience" to the Specialized Experience Requirement Question above, indicate 'N/A' below. If you possess the required purchasing experience, identify each experience you would like us to consider and provide the information requested in A-I below. All employers listed below should also be listed in your application. Please provide the requested information SEPARATELY for each change in employer and/or position. The information for each employer should include: A. Name of employer, your job title and dates of employment. B. Describe this employer. Was this a government entity, private accounting firm, small business, etc.? How many departments or sections did it have? Which department did you work in? How many and what kinds of staff (job titles) worked with you? C. What was the primary focus of your position? What were your major duties and responsibilities? D. Describe the specific steps you took in a typical purchase. Be detailed and complete, and be sure that your role in the process is clearly described. E. What kinds of factors did you consider in making a purchasing decision? F. What kinds of resources did you use in making a purchase? G. What kinds of Goods and /or Services did you purchase & What amount were you authorized to purchase up to? H. Did this employer have a separate department or entity (e.g., corporate office, purchasing office, etc.) to which all major purchases were referred for approval or signature? I. Describe your supervisory experience, if any, with this employer. In your description, be sure to include: the number and job titles of employees supervised, dates you supervised them, and a detailed description of your supervisory responsibilities. J. How did your purchasing responsibilities and authority differ from those of your supervisor? 11 SUBSTITUTIONS ALLOWED Please indicate if you are using an education substitution for the General OR Specialized Experience Requirement. Please note, your education may not be substitutable for ALL of the required General OR Specialized Experience and will be credited accordingly based on the specifications set forth per the Substitutions allowed. Refer to the Minimum Qualification Requirements, Substitutions Allowed (see Link), for more information. To receive credit for your academic training, you must submit a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application or by mailing it to the State Recruiting Office. I am not using the substitution. I possess at least 15 semester credits of which 3 semester credits hours provided knowledge of purchasing methods, practices and procedures from an accredited business or technical school, college or university. I possess at least 30 semester credits of which 6 semester credits hours provided knowledge of purchasing methods, practices and procedures from an accredited business or technical school, college or university. 12 EMPLOYER USE ONLY. VETERANS PREFERENCE VP Verified Required Question Employer State of Hawai'i Address DHRD - Employee Staffing Division 235 S. Beretania Street, 11th Floor, Honolulu, Hawaii, 96813-2437 Phone ... or ... (TTY) ******* Website