Purchasing Agent - Purchasing

Purchasing Agent

Department: Purchasing

Reports To:

Purchasing Supervisor

Date Revised : 20-Aug-2025

FLSA Status:

Summary:

Exempt

Location: Remote or Onsite

The Purchasing Agent is responsible for coordinating supply needs across CTM order administration, inventory, Ancillary Services and production teams. This role ensures timely and cost-effective procurement of materials and services, while also supporting master data integrity through item and SKU creation and maintenance. The position requires strong collaboration with internal stakeholders and external suppliers to maintain optimal inventory levels and accurate material records.

Key Responsibilities:

Purchasing & Procurement

Coordinate material requirements with project managers, inventory control, and production planning.

Maintain professional relationships with supplier representatives to ensure reliable sourcing.

Solicit quotes, availability, and lead times from suppliers as well as prepare and enter purchase orders into the ERP system.

Schedule and track deliveries, coordinating with receiving and inventory teams.

Resolve discrepancies between packing lists, invoices, and purchase orders.

Manage returns and replacements for non-conforming products.

Conduct price comparisons and cost comparisons for new and existing items.

Investigate and propose cost-saving opportunities and process improvements.

Prepare cost savings and procurement performance reports as directed.

Support sourcing of new suppliers and preliminary vendor evaluations.

Manage purchasing projects as needed.

Support in set up of new LabConnect facilities as required.

Inventory & Material Management

Monitor and maintain inventory levels in accordance with purchasing policies.

Account for disposition of non-conforming and obsolete materials, including scrap.

Communicate proactively with internal stakeholders regarding inventory status and supply risks.

Manage and analyze inventory data.

Master Data Support (Junior Level)

Assist in the creation and maintenance of item master data and SKUs in the ERP system.

Ensure accuracy and completeness of item descriptions, units of measure, supplier details, and pricing.

Collaborate with cross-functional teams to validate item setup and updates.

Support data integrity initiatives and participate in audits or data cleanup projects.

Help enforce data governance standards related to material master records.

Preform regular audits of item data in the ERP system for maintenance.

Education and Qualifications:

Associate or bachelor s degree in business, Supply Chain, preferred not required, or relevant work experience in a related field in lieu of education i.e. minimum of 3 years of purchasing or supply chain experience.

Demonstrated integrity and professionalism and ability to work in a disciplined, quality-driven environment. Strong analytical and data interpretation skills.

High proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint).

Experience with ERP systems (Microsoft Dynamics, NetSuite, SAP etc.)

Excellent interpersonal and communication skills.

Certificates and Licenses:

None required

Language Ability:

Ability to read, write and comprehend internal and supplier correspondence, meeting agendas, and meeting notes.

Mathematical Ability:

Ability to apply simple mathematical skills and abstract thinking in a logical and organized manner.

Reasoning Ability:

Ability to solve practical problems, investigate issues, and draw correct and logical conclusions; the ability to understand instructions and mathematical and diagrammatic representations of data in both an abstract and concrete manner.

Computer Skills:

To perform this job successfully, an individual must have working knowledge of advanced ERP systems (NAV preferred), Microsoft Office applications (including Word, Excel, SharePoint, and Outlook), and the ability to learn and master other applicable computer systems.

Supervisory Responsibilities:

None

Work Environment:

The noise level in the work environment is usually quiet.

Physical Demands:

Must regularly operate a computer and occasionally operate other office equipment. Must regularly communicate with colleagues and customers.

Comments:

This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.