Purchasing Coordinator

Purchasing Coordinator Job Description The Purchasing Coordinator is responsible for coordinating all activities related to the procurement of parts, materials, and supplies to ensure the efficient operation of the company. This role involves reviewing proposals, negotiating prices, selecting or recommending suppliers, analyzing trends, following up on orders, confirming deliveries, and maintaining necessary records. Responsibilities Analyze material requirements including preliminary specifications, preferred suppliers, and delivery dates. Verify nomenclature and specifications of purchase requests. Search inventory records or warehouse to determine material availability. Consult catalogs and contact suppliers to obtain pricing, specifications, and deliverability. Obtain quotes from approved suppliers for replacement parts required to repair and overhaul aircraft accessory items, build-to-print manufactured products, repair services, and facility supplies. Confer with vendors and analyze their quality, reliability, and ability to meet required schedules. Prepare purchase orders for replacement parts and vendor repair services. Negotiate the lowest possible cost for materials, balancing quality and schedule needs. Verify cost accuracy of parts for outside processing. Ensure parts are delivered on schedule and confer with suppliers about late deliveries. Follow up on outstanding purchase orders to ensure timely delivery of parts and services. Monitor minimum/maximum inventory levels and supplies to ensure optimal quantities for repair and new buys for manufacturing and shop maintenance. Maintain and reconcile cycle count adjustments in the system. Investigate potential suppliers to determine if they meet specified requirements and advise team members or management on supplier selection. Communicate with shop, engineering, accounting, inspection, shipping/receiving, and customer service personnel. Maintain timely control of purchase orders, amendments, shipping notices, and other documents to ensure accurate record retention. Coordinate all activities related to procurement of material from intent to purchase through delivery. Essential Skills Purchasing and procurement experience Purchase order management ERP systems knowledge 4 years of procurement experience Supply chain and logistics expertise Syteline ERP proficiency Additional Skills & Qualifications 4 years of negotiations and vendor management experience Experience in issuing POs and setting up vendors Work Environment This position is located onsite in a machine shop environment.