Inventory Control Specialist - #26-002548-0003

It is important that all experience be fully documented. Failureto ANSWER ALLSUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY maycause the candidate to be rejected.

PLEASE FILL OUT THEAPPLICATION COMPLETELY.

The application is part of theexamination process. Your answers will determine your eligibility toparticipate in the next phase of the selection process.

Clearly describe yourqualifications in detail. Credit cannot be given for education, training,experience, knowledge, skills, and abilities that you fail to indicate.

Do not leave any answerspaces blank; if a question does not apply, write "N/A".

Although you may attach aresume to further describe your qualification, it does not substitute forcompleting the application form. An incomplete application form may result indisqualification. Do NOT write "see resume" in your work history orresponses to supplemental questions.

Failure to comply withthese instructions may result in disqualification.

Read the Job Announcementcarefully for specific filing instructions, supplemental questions, and finalfiling dates.

ASTD12

Department of Maryland State Police

State Property Unit

7765 Washington Blvd.

Jessup, MD 20794

This positionwill be responsible for receiving, accounting, and accurate recording ofcapital equipment, tracking movement of inventory, inventory reconciliation andpreparation of excess property disposal, and missing and stolen reports inaccordance with State laws, regulations, standards and procedures, andDepartment of General Services Inventory Control Manual.

Capital Equipment Duties/Functions:

Collects the annual capital equipment inventories submitted by the barracks/locationsto the Department Property Section via electronic devices, such as, scanned andor Excel worksheet reports to ensure compliance with submission due dates andall applicable policies and standards required by the Department of General Servicesand/or the Department of the Maryland State Police.

Verifies the annual capital equipment inventories received in the DepartmentProperty Section for accuracy and completeness. Identify any incomplete orinsufficient annual capital inventory reports and return them to theAccountable Property Officers with explanations and request corrected reportswithin set time.

Maintains and updates the master inventory database inventory records systemusing the MSP Form 195s, and MSP Form 119s received from the barracks/locationsin reference to acquisitions, transfers, and disposals.

Reconciles the master inventory detail database inventory records to the annualinventory records submitted by the barracks/locations and issues exceptionreports to resolve any discrepancies.

Instructs and/or trains, and a resource to the MSP Accountable Officers for alllocations on the proper handling and procedures on documenting the physicalannual capital equipment inventory.

Performance of Monthly Receiving Duties:

Receives capital equipment and complete the capital equipment entries intothe master inventory database and the Fiscal Management Information System(FMIS). Compare packing slips with purchase orders, and review packing slips toensure they are complete and accurate. Resolves any discrepancies. Barcodeand package capital equipment after verification of an accurate shipment.Notifies the requester to pick up capital equipment and ensures the requisitionis signed by the receiving party.

Maintains records related to receipt, issuance, and control ofcapital equipment. Catalog and maintain electronic copies of all requisitions,invoices, and packing slips for all purchase orders and credit card orders.

Performance of Alternate Department Property Officer:

Serves as the Alternate Department Property Officer as defined by theDepartment of General Services. Responsible for all State property acquisitionsand disposals in the absence of the Department Property Officer.

1. Initiates and implements internal inventory control procedures and makesrecommendations for improvements.

2. Coordinates and initiates action to take physical inventoriesof capital equipment.

3. Maintains inventory records for fixed assets.

4. Receives and assesses Excess Property Declarations from the Property Unit.(Determines is the excess property is needed by the Department, the accuracy ofthe declaration, and forwards declarations when property is no longer needed).

5. Reports missing and stolen property in accordance with DGS policies andprocedures.

6. Reconciles physical inventories to inventory records.

7. Reconciles inventory records to the control account.

8. Verifies reconciliation of individual inventory records with physical
counts by random sampling.

9. Certifies completeness and accuracy of the Department's physicalinventories.

10. Ensures the completion of the Department's Annual Inventory Report.

Assists Department Property Officer/Command Staff to update andprepare all required reports to administer the inventory program, and any otherduties and/or tasks as assigned.

Attend all mandatory trainings and seminars required to perform essential jobfunctions.

Education: Graduation from anaccredited high school or possession of a high school equivalency certificate.

Experience: Four years ofexperience in the disposal of surplus equipment, materials and supplies.

Notes:

1. Candidates may substituteeducation at an accredited college or university may be substituted at the rateof 30 credit hours for each year of experience, for up to 2 years of therequired experience.

2. Candidates may substitute U.S. Armed Forces military serviceexperience as a non-commissioned officer in Supply and Logistics classificationsor Supply and Materials Control and Management specialty codes in the supplyfield of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferredqualifications. It is important that you include clear and specific informationon your application regarding your qualifications.

Preferred Qualifications:

1. Knowledgeand/or experience with the State of Maryland Department of General Services /Maryland State Police policies and standards for the collection of capitalequipment property and inventories.

2. Experience ata large, high-volume facility receiving, accounting for and accuratelyrecording capital equipment to include tracking the movement and reconciliationof inventory.

3. Experience using the State of Marylands Financial ManagementInformation System (FMIS) and other proprietary inventory databases, includingmaterial handling and the use of barcoding and barcode scanning equipment.

Employees in thisclassification may be assigned duties which require the operation of a motorvehicle. Employees assigned such duties will be required to possess a motor vehicleoperators license valid in the State of Maryland.

Some positions in thisclassification are assigned duties which require the individual to be examinedby a physician after an offer of employment, applicants for such positions willbe given a medical examination to certify the ability to perform the essentialjob functions.

Only candidates who meet theminimum qualifications will be considered for this classification. Therefore,it is essential that you provide complete and accurate information on yourapplication. Successful candidates will be placed on the Eligible Listcategorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remaineligible for consideration for at least one (1) year from the date of examination.The list will be used by the hiring agency to select employees.

The examination will consist ofa rating of your education, training and experience related to the requirementsof the position. You may be required to complete a qualifications supplement,or the rating may be based on your application. Report all experience andeducation that is related to this position. Applicants may be given a physicalexamination and will be subject to an interview, background investigation,polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited touploading one file. As a result, it is strongly urged that those applyingupload ALL required and additional documents (undergraduate and graduatetranscripts, resumes, etc.) as one file. If you are unable to apply online, youmay submit an application via mail. The Maryland State Application Form can befound online.

Completed applications, requireddocumentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Kirsten M. Clouse

...

*If you have any questions about this recruitment, please contactthe Maryland State Police at ....

*TTY Users: call via Maryland Relay.

*We thank our Veterans for their service to our country andencourage them to apply.

*As an equal opportunity employer, Maryland is committed torecruiting, retaining, and promoting employees who are reflective of theStates diversity.

*Bilingual applicants are encouraged to apply.

It is the policy of the Maryland State Policeto comply with all applicable federal and state laws prohibiting employmentdiscrimination and to provide equal employment opportunity to all employees andapplicants for employment without regard to age, ancestry, color, gender,identity and expression, genetic information, marital status, mental orphysical disability, national origin, race, religious affiliation, belief oropinion, sex, sexual orientation or any other protected status.