Event Housing & Logistics Specialist (Seasonal Position)

The FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX has rapidly become a world-class event in its first three years. This three-day spectacle attracts a global audience to witness the world's greatest drivers and cars navigate the iconic Las Vegas Strip at breathtaking speeds approaching 200 mph. Grand Prix Plaza is a multi-use complex and year-round destination for private events. The 29-acre property houses the state-of-the-art Las Vegas Grand Prix Pit Building. Outside of being the home of the FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX, Grand Prix Plaza is home to immersive experiences, including F1 Drive, F1X and F1 HUB, as well as three private event spaces. POSITION OVERVIEW: The Event Housing & Logistics Specialist is responsible for executing and optimizing all housing logistics for the Formula 1 Heineken Las Vegas Grand Prix. This role partners closely with the Housing & Travel Manager, hotel partners, and event operations groups to ensure seamless accommodation experiences. The position requires advanced Smartsheet proficiency, strong organizational skills, and the ability to operate effectively in a highpressure, realtime environment. This position is temporary full-time and must be on site in the Las Vegas office. This seasonal position will work from mid-July through December 18, 2026 RESPONSIBILITIES Provide on-site housing support during event week, assisting with arrivals, departure changes, name changes, escalations, and lastminute adjustments. Respond quickly to lastminute changes while minimizing operational impact. Support postevent reconciliation, including final usage, costs, variances, and performance reporting. Serve as a primary point of contact for internal stakeholders regarding housing assignments, special requests, and rooming needs. Communicate proactively with hotel partners to ensure accurate rooming lists, VIP requirements, and service expectations. Monitor room block pickup, attrition risks, and cost exposure throughout the event cycle. Support the Housing & Travel Manager with invoice validation and postevent financial reconciliation. Identify operational risks and implement contingency plans for overbookings, property changes, or unexpected volume shifts. Audit Smartsheet data for accuracy and completeness, ensuring teams always have reliable, uptodate information. Generate operational reports for leadership before, during, and after the event Site Audits (Pre/1Race Week) QUALIFICATIONS Previous experience in event coordination, hospitality, or travel planning is preferred. Strong organizational skills and keen attention to detail. Strong communication and interpersonal skills with service first approach. Ability to manage multiple tasks and deadlines in a fast-paced environment. Proficient in Microsoft Excel, Outlook, Smartsheet Guest service mindset and ability to manage sensitive information with discretion. Availability to work flexible hours, including evenings and weekends during event week and peak travel periods pre and post event. PHYSICAL REQUIREMENTS Ability to remain in a stationary position for extended periods while working at a computer or desk. Ability to move about the office or worksite to access files, equipment, or attend meetings. Ability to operate standard office equipment such as computers, phones, and printers. Ability to lift and carry materials up to 20 lbs. as needed. Ability to communicate clearly and effectively in person, over the phone, and in writing. Ability to work a standard schedule, with occasional extended hours during peak periods as required by the role. Las Vegas Grand Prix, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), parental status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.