Field Trip Coordinator - Transportation

Primary Purpose:

The Field Trip Coordinator is responsible for booking vehicles and drivers to accommodate needs for district trips, within the scope of district and departmental guidelines and best practices. They are responsible for training, coordinating, scheduling, billing and payment processing, monitoring and assisting in the use of district vehicles for approved trips. The coordinator works closely with Transportation, campus, and district staff to ensure all parties

involved are prepared, and trips will be performed in the safest and most efficient manner.

Qualifications:

Education/Licenses/Certification

High School Diploma or GED

Pass criminal background check, bus driver physical

Driver Record check, as determined by DPS & Director of Transportation

Possess and maintains a Texas CDL-B or A with P & S endorsement with acceptable driving record as measured by the School Bus Driver's Record Evaluation criteria

TEA School bus certification

Special Knowledge/Skills

Proficient Microsoft applications and applicable transportation software

Excellent organizational, communication, team and interpersonal skills

Detail oriented

Ability to multi-task, prioritize tasks, file maintenance, and handle conflict resolution

Major Responsibilities and Duties:

Oversees field trip operations, including vehicle convoys

Provides access and training to the trip request system

Assist in filing and updating of all field trip transportation paperwork

Provide training for field trip drivers

Ability to report to Transportation after hours when issues arise that need coordinator support: mechanical problems with at trip bus, lost keys, or any other issues pertaining to field trips

Coordinates field trip assignments

Posts and schedules drivers for trips

Issue bus, trip sheet, and keys the day of the trip

Provides maps and directions to destinations

Monitors and maintains availability to drivers on trips

Coordinates vehicles for coach/teacher use

Oversee vehicle assignments and ensure the vehicle is ready for trips

Pre-trip, fuel, and clean trip buses as needed

Co-ordinate with the leasing companies for all district leased vehicles and vendor leased vehicles

Invoice and process payments of field trips and leased vehicles for all campuses

Maintain records on all district personnel, outside of Transportation, for approval to drive

Substitutes for dispatcher in his/her absence as needed

Substitutes on bus routes as needed

Maintains confidentiality of information

Performs disaster duty as needed (hurricanes, storms and earthquakes, etc.)

Observes all safety rules according to DOT regulations, including passing random alcohol and drug tests

WORKING CONDITIONS:

Mental Demands:

Maintain emotional control; maintain effective communication with staff and supervisors; use of reasoning skills to solve problems; complete work within time schedules and meet deadlines. Frequent district-wide travel; irregular hours.

Physical Demand/Environmental Factors:

Frequent sitting, walking, stooping, bending, kneeling, pushing and pulling; light lifting.

The above statements are intended to describe the general purpose and responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

Wage/Hour Status: Non-Exempt

Pay Grade: Transportation 4

Days: 226

Reports to: Director of Transporation