Procurement Specialist II / 61143639

Job Responsibilities

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Procurement Specialist II procures a variety of goods and services as assigned by the Purchasing Director. Serves as DSS State Office's P-Card Cardholder for the Lodging Card Program..
• Assists the P-Card Office with the day-to-day administration and monthly certification of all the Agency's P-Card programs: Supply Card and Lodging Card. Assists with answering questions about the DSS P-Card policy, P-Card usage, and Bank of America Works and Global Card Access. Assists with conducting P-Card trainings for DSS P-Card cardholders, supervisors, and liaisons as needed.
• Serves as DSS State Office's P-Card cardholder for the Lodging Card Program. Assists DSS P-Card cardholders with work-related travel plans/hotel reservations for clients and employees, and provides technical assistance as needed with getting required documentation.
• Ensures timely processing of requisitions to create shopping carts and purchase orders through statewide procurement management system. Performs complex procurement of goods and services within agency certification as needed. Ensures compliance with the SC Consolidated Procurement Code.
• Works closely with DSS personnel and vendors on special orders to ensure proper specifications are requested and attained. Follows up with requesters and vendors to ensure proper delivery and receipt of goods and services ordered. Assists with answering questions regarding status of requisitions and purchase orders. Assists with training DSS staff on the proper use and submission of the agency's procurement/purchasing forms (DSS Forms 1402, 1405, 1870, 2000, etc.).
• Assists with maintaining the purchase requisition tracking system to ensure all purchase requisitions and purchase orders are appropriately recorded for tracking and reporting purposes. Assists with document management, including filing, retention scheduling, and online tracking and storage. Regularly reviews the OnBase filing system to ensure accurate and consistent filing.
• Provides assistance to county and regional staff on p-card and purchasing processes, allowability, and prepares various routine and ad hoc reports and analyses as requested by management to show trends, efficiency, and compliance.
• Performs other related duties as assigned.

Minimum and Additional Requirements

A High School Diploma and minimum two (2) years experience in procurement or supply. A Bachelor's Degree may be substituted for required work experience.

Additional Comments

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Financial Services / Richland County