Warehouse Lead Coordinator

Primary Responsibilities 1. Trucker Sign-In & Dock Assignment Sign in inbound/outbound truck drivers. Verify appointment times, carrier information, load numbers, and documentation. Assign docks, staging lanes, or yard queue locations. Record arrival times, load progress, and completion times. Track live loads and deescalate detention risks. Maintain accurate, legible daily truck documentation logs. 2. Micro-Inventory of Packaged Goods & Consumables Count staged finished goods, rail/SLO staging, supersacks/bulk bags, paper bags. Count consumables: bags, stretch wrap film, labels, pallets, slip sheets, seals etc. Conduct counts at shift start, mid-shift, and end-of-shift. Identify shortages, damaged goods, incorrect staging, or labeling errors. Communicate findings immediately to Lead Hand and Foreman. Maintain clean, accurate count sheets that support shipping accuracy. 3. Documentation of Product Samples & Lot Traceability Ensure samples from packaging equipment (roto packers, bulk/supersacks) are correctly pulled and labeled. Verify sample labels match pallet labels, lot numbers, and packaging logs. Confirm bulk-load samples are taken and documented. Identify missing, incorrect, or incomplete sample documentation. Escalate issues immediately through the proper chain of command. 4. Pre-Shipment Documentation Management Prepare and verify outbound shipment documents: BOLs, pick sheets, lot logs, packaging reports, sample logs. Confirm product type, pallet count, and lot sequence match documentation. Assemble driver packets in an organized, 6S-compliant manner. Ensure no load begins until documentation discrepancies are resolved. Communicate issues to the Foreman and Warehouse Specialist immediately. 5. Post-Shipment Documentation Management Confirm final pallet/lots match pre-shipment documents. Obtain driver signatures on BOL and completion documents. Attach sampling logs, packaging reports, and QA documentation. Assemble final shipment packet. Deliver completed packets to the Shipping Department Retention Area for Shipping Coordinator pick-up. File packets accurately and maintain documentation integrity. Other duties as assigned. Escalation Path For documentation issues, labeling errors, loading discrepancies, or sample traceability concerns, the Coordinator follows this communication path: 1. Foreman/Lead Operator 2. Shipping Coordinator 3. Shipping Supervisor 4. Warehouse Supervisor - Informational 5. Warehouse Specialist(s) - Informational This ensures compliance, One Voice communication, and operational control. Skills & Qualifications Experience 1-3 years of warehouse, logistics, shipping, or packaging experience preferred. Computer & System Skills High comfort with computer-based systems including: - VAS software - E2open scheduling software - Microsoft Excel - Microsoft Word Strong email and electronic communication capability. Basic data entry and documentation management. Additional Required Skills Easily readable handwriting for logs, sampling sheets, and documentation packets. Strong attention to detail and documentation accuracy. Clear, professional verbal communication. Ability to multitask in high-volume operational periods. Strong organization and follow-through. Bi-Lingual preferred. Team-Based 6S Culture Requirements Maintain clean, organized, labeled workstations. Support standardized work and visual controls. Participate in 6S checks and daily housekeeping. Minimize waste by identifying discrepancies early. Reinforce chain-of-command communication and One Voice Leadership. Physical Requirements Standing/walking for extended periods. Lifting up to 75 lbs. Working around and operating forklifts. Navigating active warehouse environments safely. Ability to read lot codes, labels, paperwork, and digital screens clearly. Comfortable working in a manufacturing plant environment with exposure to dust, noise, and varying temperatures. Work Schedule Full-time position with the possibility of overtime and weekend work as required by production schedules. 2nd Shift schedule, Monday - Friday, 3pm - 11:30pm Shift differential: +$1 per hour Pay Range: $30.71 - $34.81 per hour Omya is a leading global producer of industrial minerals and a worldwide distributor of specialty materials. Our company was founded 140 years ago and remains a privately-owned, independent company headquartered in Switzerland but with offices and plants in more than 50 countries. When you join Omya, you become part of a global team that uses its creativity, expertise and experience to make a difference to people's lives. Thinking of Tomorrow means focusing on the challenges of the future and how we can develop mineral products to solve them. This is a collaborative environment where people work towards common goals, with a common purpose Our purpose, combined with our values of modesty, courtesy, integrity and perseverance, is the foundation of our business. Our values are relevant to our lives, not just our work. All Omya employees, partners and suppliers are bound by a Code of Conduct which reflects our values and guides our behavior.