UTS - Temporary Purchasing Assistant at NC State

Posting Number:
PG196004TM

Position Number:
48SM66

Position Type:
Temporary

Essential Job Duties:
The department is seeking a detail-oriented Procurement Support Specialist to facilitate the daily administration of purchase order (PO) workflows. In this temporary role, you will serve as a central coordinator, managing high-volume email triage and ensuring that purchase orders are accurately processed and distributed via the AiM software platform. Key objectives include maintaining high data integrity by auditing error logs, managing PO updates and revisions, and actively clearing system backlogs to ensure seamless procurement operations.

Key Responsibilities

1. Communication & Triage

• Email Management: Monitor the departments shared group account.
• Stakeholder Relations: Act as a central point of contact for vendors and internal departments to ensure timely inquiry resolution.

2. Procurement Operations

• Error Logistics: Audit and resolve daily error logs to maintain high data integrity.
• Requisition Support: Assist with the end-to-end management and processing of Marketplace Requisitions (REQs).
• Reporting: Analyze the bi-weekly MarketPlace Received Not Paid report to facilitate prompt vendor payments.

3. Systems & Backlog Management

• PO Lifecycle: Actively manage and close out the existing backlog of open Purchase Orders (POs).
• Inventory Support: Provide support for housekeeping stock orders within the AiM system (comprehensive training provided).

4. Procurement & Purchase Order Management

• System Administration: Generate and process purchase orders (POs) for vendors and shop pickups utilizing the AiM software platform.
• Workflow Execution: Manage the initial lifecycle of purchase orders, including accurate system entry, internal routing, and timely distribution to external vendors.
• Lifecycle Maintenance: Serve as the primary point of contact for PO updates and revisions, ensuring vendors have the most current documentation for fulfillment.

Is Time Limited:
Yes

If Yes, Appointment Length:
6 months

Wolfpack Perks and Benefits:
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.
  
  

Attain Work-life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information Job City & State:
Raleigh, NC

Department:
447030

System Information Classification Title:
Temporary-Clerical

Working Title:
UTS - Temporary Purchasing Assistant at NC State