Transportation Coordinator / Accounts Payable Clerk

Pembroke Public Schools is seeking a highly organized and detail-oriented Transportation Coordinator/Accounts Payable Clerk to support district transportation operations and business office functions. This position manages regular and special education transportation logistics, collaborates with First Student and contracted vendors, assists families and school staff, and processes transportation related financial transactions. The role requires strong communication skills, the ability to problem solve in real time, and comfort working in a fast paced environment with occasional early morning or evening needs.

Transportation Coordination:

• Coordinate all aspects of regular education transportation, including routing, bus pass production, website updates, and family communication.
• Support special education transportation: secure quotes, award routes, communicate with vendors and families, and maintain cost tracking.
• Serve as liaison with First Student; monitor routes, respond to concerns, and support daily operational adjustments.
• Oversee 7D van program compliance, safety training, documentation, and vehicle logs.
• Manage district vehicle (P1/P2) scheduling, maintenance logs, fueling records, and related invoices.
• Process transportation related payments, deposits, purchase orders, and invoices in MUNIS.
• Coordinate field trips' transportation schedules.

Accounts Receivable:

• Process transportation payments, prepare deposits, and deliver to Town Hall.
• Manage district receivables in MUNIS, including deposits from schools.
• Oversee Pre K tuition billing, payment tracking, statements, and follow up.
• Generate invoices for field trips and community groups; record payments in Master Library and MUNIS.
• Prepare weekly deposits and maintain accurate financial records.
• Provide general office support: phones, visitors, mail distribution, and collaboration with district and town departments.
• Other duties and/or projects as assigned