Purchasing Analyst

Buyer / Purchasing Specialist
Job Location: Westminster (Onsite)
Job Duration: 7 Months

• Focus: Managing day-to-day purchasing activities
• Nature of Role: Tactical, process-focused (not strategic sourcing, supplier negotiations, or procurement strategy)

• Review purchasing intake requests and create purchase requisitions per company procedures
• Ensure requisitions include accurate coding (accounting, project, cost center, GL, supplier, etc.)
• Monitor requisitions through approval workflows; follow up to ensure timely completion
• Convert approved requisitions into purchase orders
• Distribute purchase orders to suppliers, internal stakeholders, and requestors
• Maintain accurate purchasing records and documentation
• Research and resolve issues related to requisitions, purchase orders, coding, supplier info, or missing documentation
• Manage aged/inactive purchase orders (close, balance review, follow-up)
• Coordinate with requestors, finance, receiving, accounts payable, and suppliers to confirm receipt of goods/services and close POs
• Support cleanup of open purchase orders and maintain accurate purchasing data
• Follow procurement policies, approval requirements, and internal controls
• Escalate issues requiring additional review or approval

• Strong attention to detail and accuracy in codes, supplier info, dollar amounts, and documentation
• Ability to follow defined processes and comply with purchasing policies
• Strong organizational skills; able to manage multiple requisitions and POs simultaneously
• Comfortable tracking items through workflows and following up with stakeholders
• Strong written and verbal communication skills
• Ability to research and resolve basic purchasing/PO issues
• Proficiency with Microsoft Office (Outlook, Excel, etc.)
• Ability to work independently on routine tasks while escalating exceptions appropriately

• Experience in purchasing, procurement operations, accounts payable, finance operations, or supply chain administration
• Experience using SAP S/4HANA for requisitions and purchase orders
• Familiarity with Workday Strategic Sourcing (Client RFP) or similar procurement tools
• Experience managing aged purchase orders, PO closeout, open commitments, or balance reviews
• Experience collaborating with finance, accounts payable, receiving, or supplier management teams
• Familiarity with procurement coding structures (cost centers, GL accounts, WBS elements, projects, internal orders)
• Background in regulated industries (government contracting, aerospace, defense, engineering, manufacturing, technology)

• Strong attention to detail
• Organizational and communication skills
• Microsoft Office proficiency

• Experience with other P2P software
• SAP S/4HANA
• Workday Strategic Sourcing (Client RFP)