Executive Director of Procurement and Distribution

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JOB STATUS: UNTIL FILLED POSTING DATE: 05/11/2026 POSTING NUMBER: 00007813 LOCATION: Purchasing POSITION TITLE: Executive Director of Procurement and Distribution

JOB DESCRIPTION:

Primary Purpose

To direct the purchasing activities of the district in compliance with applicable rules and regulations; to administer, manage and guide the purchasing department and central warehouse; to administer textbooks in accordance with the laws of the state; to ensure that each division operates efficiently so that adequate materials and supplies will be available when needed by employees and students; to initiate alliances between Lamar CISD and corporations, partnerships and other businesses; to manage procurement so that expenditures of the District bring the best value to each department and campus in support of student achievement; to manage, create, and expand sponsorship resources for the District; to negotiate strategic partnerships in an effort to accomplish the goals of Lamar CISD.

RESPONSIBILITIES:

Major Responsibilities and Duties

Leadership and Staff Development Expectations:

• Provide administrative leadership for the District in order to obtain quality goods and services at an economical price in compliance with state law and Board Policy.
• Build cross-functional teams to guide and nourish sustainable, long-term growth.
• Provide administrative leadership for the central warehouse and distribution/logistics teams.
• Participate in professional organizations supporting effective purchasing and business operations and encourage staff regarding the same.
• Observe professional and ethical standards of behavior in accordance with the Texas Education Agency Code of Ethics.

Procurement and Logistics Management:

• Provide administrative leadership for requisition to purchase order processing.
• Responsible for District's public perception regarding the expenditure of taxpayer dollars through bid advertisements, open records requests, and disposal of District assets.
• Supervise the development of specifications for bids/RFPs/RFQs and ensure successful solicitations; supervise the submission of vendor award recommendations to the Board of Trustees.
• Select prospective vendors and negotiate contracts; ensure written agreements reflect negotiations and terms properly; assess agreements for appropriate legal terms and conditions.
• Supervise the District's contract management system.
• Meet and/or confer with superiors, school district officials, department heads and managers regarding department operations and activities as it relates to purchasing procedures and use of awarded vendors.
• Supervise all purchasing, warehousing, property management, and textbook operations and activities; formulate and implement operating procedures and reporting systems; determine the overall effectiveness of operations and make modifications.
• Supervise the development and implementation of short- and long-range goals and objectives, and in the development and implementation of departmental policies and procedures.
• Ensure that an awarded vendor list is maintained; evaluate the capability of vendors/contractors that provide services or sell products to the district.

Supervisory Responsibilities:

• Supervise assigned staff including evaluating employee performance, providing counseling and guidance, and recommending disciplinary action when necessary.
• Supervise procurement operations so that supplies, materials, and textbooks are available when they are needed by employees and students.
• Supervise the development and implementation of staff training and safety programs; ensure compliance with safety rules, regulations and procedures relating to equipment operation and use of protective clothing and equipment.

Other:

• Schedule and attend staff meetings; attend board meetings as required.
• Use information and insights provided through assessment instruments, district appraisal process, feedback from line supervisors, and professional development programs to improve performance.
• Articulate the district's mission to the community and solicit the community's support in realizing the mission.
• Research and provide guidance to the Chief Financial Officer as required for decision making.
• Perform other duties as assigned by the Chief Financial Officer and/or Superintendent.

EXPERIENCE:

Minimum Experience:

• Five years of successful experience in purchasing or a related field in a school district (or equivalent experience in the private sector), including supervisory experience
• Extensive and progressively more responsible experience in purchasing and materials management, preferably in a school district or equivalent combination of education and experience that would provide the aforementioned knowledge, skill and ability
• Extensive experience and judgment to plan and accomplish goals
• Strategic planning and organizational skills
• Financial and business acumen
• Familiarity with technology and software platforms used in the purchasing and financial services fields, and in school districts in general
• Leadership, management, and mentoring skills

QUALIFICATIONS:

Minimum Education/Certification:

• Bachelor's degree from an accredited college or university
• Texas Association of School Business Officials (TASBO) Certification preferred
• Valid Texas driver's license
• Eligible for coverage under the District's vehicle insurance program

Special Knowledge/Skills:

• Knowledge of Texas competitive bidding and purchasing regulations
• Knowledge and comprehensive experience with the requirements of the Education Department Administrative Regulations (EDGAR)
• Knowledge of state laws and regulations pertaining to the administration of district textbooks and instructional materials
• Knowledge of regulations governing management, disposition of, and accounting for district property
• Knowledge and management of distribution center operations
• Knowledge of encumbrance accounting system requirements and financial software
• Knowledge of State laws governing the administrative duties of this position which impose civil and criminal penalties for failure to comply with these laws
• Ability to make presentations to large and small District and public groups
• Ability to make stressful decisions concerning bid awards, vendor, and personnel performance
• Ability to concentrate on a high level to properly evaluate and analyze data

OTHER INFORMATION:

Working Conditions

Mental/Physical Demands/Environmental Factors:

Ability to concentrate (detailed work), communicate effectively (verbal and written); interpret policy, procedures, and data; reason, understand verbal instructions, analyze, differentiate, memorize, read, coordinate district functions, compile, compute, instruct, and maintain emotional control under stress.

Moderate lifting and carrying (15-44 pounds), sitting, standing, walking, climbing (stairs), stooping, kneeling, pushing, pulling, reaching above shoulders, repetitive hand motions, hearing, speech, visual acuity, driving (school vehicle), travel (frequent district-wide), temperature extremes, humidity extremes, slippery surfaces, sunlight exposure, outside/inside, unusual fatigue factors (workload demand); frequent, prolonged or irregular hours.

JOB CONTACT INFORMATION:

APPLY TO:

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all resposibilities, duties and skills required.

GROUP / GRADE: Wage/Hour Status: Exempt; Reports To: Chief Financial Officer; Date Revised: May 2026 SALARY: Pay Grade 11 DAYS: 230