Purchasing Intern

1. RFx Management & Sourcing Support

• Assist in the preparation, distribution, and tracking of Requests for Quotation (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).
• Compile and organize vendor responses for evaluation by the procurement team.
• Support bid analysis by summarizing pricing, terms, and compliance criteria across submissions.

2. Vendor Follow-Up & Communication

• Conduct regular follow-ups with vendors regarding outstanding quotations, order confirmations, and delivery timelines.
• Maintain clear records of all vendor communications
• Assist in coordinating vendor meetings and calls as needed.

3. Order Tracking & Procurement Administration

• Monitor open purchase orders (POs) and update order tracking logs on a daily basis.
• Liaise with internal stakeholders (e.g., finance, operations, warehouse) to confirm delivery status and resolve discrepancies.
• Assist in reconciling invoices against POs and flagging variances for review.

4. Data Collection & Reporting

• Gather, cleanse, and maintain procurement data within internal systems and spreadsheets.
• Prepare regular procurement status reports and dashboards for management review.
• Support the team in tracking key procurement metrics such as cost savings, cycle time, and vendor lead times.